Individual Course Approval Guide

Applications that do not include all required documentation will be sent back for corrections.
Courses may not be submitted for review within the last 60 days of the licensee's license (§193.F(3)).

Before you submit...

Please make certain that your course meets the Board's CEU Policy criteria for approval.

  1. Courses can be no less than 1 hour.
  2. Program content must be easily recognizable as pertinent to the physical therapy profession. It shall contain evidence-led* information related to the practice of physical therapy and clinical outcomes.

Please refer to the full CEU poilcy for all criteria.

Individual Course Approval Submitted by Licensees (§193.F.)

  1. The licensee submits for approval of the course or activity using the online form located on the licensee dashboard (§193.F(1));
  2. The course or activity submitted for approval shall only be considered for the licensee who submits for approval (§193.F(2));
  3. In no case will such application for course or activity approval be considered during the last 60 days of the requestor's license term (§193.F(3)).
  4. The application must include in either PDF or Word doc:
    1. Course instructor(s)'s CV/Resume;
    2. Timed course schedule (or word count for readings and # of exam questions, or run time for videos);
    3. Course objectives;
    4. Course citations/bibliography
Application Submission
  1. Gather required documents. Some course sponsors may provide documents on their website. For some, licensees may need to contact them and request them. The documentation is fairly standard and should be readily available. The Board office has prepared a form you can utilize when requesting the information you need: Course Approval Document Request Form.
  2. Locate the application on your licensee dashboard under the CE section. Enter required information. If you do not know the course sponsor's contact information, you may enter your own.
  3. Ensure that the documents you are uploading match the description. Please do not upload course completion certificates in place of the required documents. The completion certificate is not a document needed for a complete application.
Speaker/Instructor's CV or Bio
If the course speaker(s)'s resume/CV is not available, a bio will suffice so long as it includes the individual(s)'s education/training which qualifies them to teach the course.
Schedule Information
For in person courses, the schedule should show a breakdown of the learning hours. Example: 9:00am-11:00am Activity 1; 11:00am-12:00pm Break 1

For online courses that contain videos and/or readings, make sure to have the video run time and/or the approximate word count for the readings. A breakdown of the video times for each section of the course can be uploaded to the course schedule field. The Mergener formula is used to calculate CE hours for these types of courses. 

Only include video run time and/or readings if they contribute to the requested CEU hours. If they do not contribute, they do not need to be included. 

All online/homestudy courses must include a learning assessment. Make sure to add the total number of quiz/exam questions to your application.
Citations/Bibliography
Citations (bibliography) must include a minimum of three (3) citations of journal articles which were published within the last 10 years relevant to the field of physical therapy and support the subject matter and skills being taught in the course. If the course sponsor does not provide their course citations then the licensee can provide their own citations as long as it meets the policy criteria. Please format them in AMA style, if possible. You may consider searching Pub Med for references.
Special note: if a course is submitted with insufficient information, a staff member will mark it as such and send it back to the licensee to correct. The original application should be updated and no new application needs to be submitted. There is no charge to update the original application. You'll receive an email with notes for correction but can also access this note under the CEU tab on your dashboard. Click the note in your dashboard to expand the message and access the resubmit button.

 Review times on average are 5-7 business days, but may vary dependent upon the load of courses in line for review.

FAQ

When is the deadline to submit an individual approval application?

The deadline to submit is February 28th of your renewal year.

Can I get approval for a conference where I only attended specific sessions?

Yes! We recommend putting together a document of the specific sessions you attended and marking the times you were in those sessions. This will suffice for the schedule.

As for the speaker(s) CV/resume, see question above pertaining to CVs.

For objectives, providing the overall objectives of the conference will suffice.

For references, focus on finding 3 references which meet the policy criteria and support the overall subject matter of the conference, rather than requesting references from all speakers. Example: if your conference is on women's health, find 3 citations of journal articles which support physical therapy in women's health.

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